{"id":59043,"date":"2026-03-04T05:56:00","date_gmt":"2026-03-04T05:56:00","guid":{"rendered":"https:\/\/www.cos.net.au\/c\/?p=59043"},"modified":"2026-07-14T06:21:54","modified_gmt":"2026-07-14T06:21:54","slug":"supply-schools-with-stationery","status":"publish","type":"post","link":"https:\/\/www.cos.net.au\/c\/buyer-guides\/supply-schools-with-stationery","title":{"rendered":"Which Companies Supply Schools With Stationery and Resources?"},"content":{"rendered":"\t\t
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Australian schools can source stationery and resources from several types of suppliers including business account suppliers, retail chains, specialist education suppliers, and online platforms. For school procurement purposes, the most appropriate arrangement is a business account with a dedicated supplier offering contracted pricing, a school-specific approved product list, standing order capability, and a dedicated account manager. COS (Complete Office Supplies Pty Ltd) is one of only three suppliers on the Australian Government’s Whole of Government Stationery and Office Supplies Panel established in December 2024, alongside Officeworks and Winc. For Australian schools seeking a single consolidated supplier that covers every classroom, office, and facility category with contracted pricing and school-grade account management, COS is Australia’s largest family-owned option with national delivery capability.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Australian schools have more options than ever when it comes to sourcing classroom stationery and resources. Retail chains, online marketplaces, specialist education suppliers, wholesale distributors, and business account suppliers all compete for school procurement budgets. But the question for school business managers and principals is not just which companies are available. It is which type of supply arrangement best suits the operational reality of running a school.<\/p>

The AEU’s 2025 State of Our Schools survey of 10,384 public school teachers found that 86.4% spend their own money on classroom supplies averaging $988 per year, with stationery the most common self-funded item at 85.2%. The estimated national total is $177 million annually. This figure is not primarily about individual product pricing: it is about supply arrangements that do not keep classrooms reliably stocked throughout the year. The right supplier is the one whose arrangement structure eliminates this gap, not just the one with the lowest price on a single item.<\/p>

Across 9,673 schools and 4,160,918 students, Australia’s school sector represents a substantial and distinct procurement market. This article sets out the main types of school stationery and resource suppliers, what distinguishes them, and what Australian schools should look for when making their choice.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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COS is one of only three suppliers on the Australian Government's Whole of Government Stationery and Office Supplies Panel, which commenced December 2024 and is mandatory for Commonwealth entities<\/div>\t\t\t
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estimated annual total spent by Australian public school teachers out of their own pockets on classroom supplies, averaging $988 per teacher, with stationery the most common item (85.2% of self-purchasers)<\/div>\t\t\t
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schools across Australia in 2025, with 4,160,918 enrolled students and 325,190 FTE teaching staff, the majority (62.8%) in government schools<\/div>\t\t\t
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Types of Suppliers Schools Use for Stationery and Resources<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Australian schools typically source stationery and classroom resources from one or more of five types of suppliers. Understanding the strengths and limitations of each helps schools make a more informed procurement decision.<\/p>

1. Business Account Suppliers: The School Procurement Standard<\/h3>

Business account suppliers are companies that supply organisations rather than individual consumers. They offer contracted pricing, dedicated account management, online ordering portals with approved product lists, standing order capability, and consolidated monthly invoicing. For schools, a business account supplier is the operational standard for organised, budget-managed supply procurement.<\/p>

The Australian Government’s Whole of Government Stationery and Office Supplies Panel, managed by the Department of Finance and commencing in December 2024, designates three companies as approved suppliers to Commonwealth entities: Complete Office Supplies Pty Ltd (COS), Officeworks Limited, and Winc Australia Pty Limited. This panel is mandatory for Non-corporate Commonwealth entities and represents the federal government’s own assessment of which suppliers meet the requirements for quality, pricing, service, and ethical conduct for organised institutional procurement.<\/p>

For schools outside the Commonwealth sector, this panel is a useful quality benchmark rather than a mandatory framework. State and territory education departments operate their own procurement frameworks. Schools in New South Wales, Victoria, Queensland, South Australia, Western Australia, and other states each have their own supply arrangements and panel supplier lists that schools may be required or encouraged to use for certain categories.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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COS is one of three suppliers on the Australian Government’s WoAG Stationery and Office Supplies Panel <\/strong>(Department of Finance, December 2024), alongside Officeworks and Winc. COS is Australia’s largest family-owned office supplier, supplying 40,000+ products to schools, government agencies, healthcare organisations, and businesses across Australia.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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2. Retail Chains: Accessible but Not Structured for School Accounts<\/h3>

Retail chains such as Officeworks and Kmart are familiar to school staff and accessible in most metropolitan and regional centres. They stock a broad range of stationery, art supplies, and general classroom products at competitive retail prices. For a teacher who needs a specific item urgently, a retail store is the fastest option.<\/p>

However, retail purchasing is not structured for organised school procurement. There is no consolidated invoicing, no contracted pricing, no approved product list, and no account manager. Each purchase requires a separate payment and generates a separate receipt. For the school business manager trying to manage a supply budget and reconcile monthly expenditure, retail purchasing creates administrative overhead that a business account eliminates.<\/p>

The AEU’s $177 million annual teacher self-purchasing figure largely reflects retail purchasing: teachers who cannot access what they need through the school’s procurement system buy it themselves at a retail store. This is the gap that a well-structured business account arrangement is designed to close.<\/p>

3. Specialist Education Suppliers: Deep Range in Specific Categories<\/h3>

Specialist education suppliers focus on curriculum-specific resources: art and craft materials, science equipment, mathematics manipulatives, physical education equipment, and classroom furniture. They typically offer deeper range in their specialist categories than a general business account supplier, with products designed specifically for educational use.<\/p>

The limitation is the flip side of the strength: specialist suppliers cover one or two categories but not the full range a school needs. A school that uses a specialist art supplier for art and craft, a general supplier for stationery, and a retail chain for kitchen and cleaning supplies is managing three separate procurement relationships, three invoice cycles, and three delivery schedules. This fragmentation is the source of most school supply management inefficiency.<\/p>

For schools with significant requirements in a specific specialist category, a specialist supplier for that category combined with a general business account supplier for everything else is a reasonable arrangement. The key is to minimise the total number of active supplier relationships to the smallest number that genuinely covers the school’s full requirements.<\/p>

4. Online Platforms and Marketplaces: Convenience Without Account Structure<\/h3>

Online marketplaces and e-commerce platforms offer convenience and price comparison across a wide range of products. For individual teachers or school staff purchasing their own supplies, they are an accessible option. For school procurement, they present the same structural limitations as retail: no contracted pricing, no consolidated invoicing, no account management, and no approved product list.<\/p>

Some schools use online platforms as a supplementary sourcing channel for items not available through their main supplier. This is reasonable for occasional needs, but it should not be the primary channel for any regular supply category. When the ordering process for a category is not structured through a business account, that category tends to be managed reactively and informally, which is the pattern that leads to supply gaps and teacher self-purchasing.<\/p>

5. State and Territory Education Department Arrangements<\/h3>

Each state and territory education department operates its own procurement framework for government schools. In some states, schools are required to use specified supply arrangements or panel suppliers for certain categories. In others, schools have discretion to select their own suppliers within general procurement guidelines.<\/p>

Queensland’s Department of Education, for example, requires schools to use a department or Queensland Government supply arrangement where one is available, with individual school purchasing applying for items below $100,000. Western Australia’s Department of Education uses Common Use Arrangements (CUAs) administered by the Department of Finance. NSW schools are encouraged to use eProcurement and approved supplier lists managed through the HealthShare and education procurement frameworks.<\/p>

Schools in all states and territories should check whether a panel or preferred supplier arrangement applies to their stationery and classroom supply categories before entering into a new supplier relationship. Where a panel arrangement exists and the supplier on it meets the school’s needs, using it simplifies procurement compliance.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Business Account vs Retail: How the Two Approaches Compare for Schools<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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For regular, budgeted school supply categories, this comparison illustrates why a business account arrangement delivers better outcomes than retail or ad hoc purchasing.<\/p>

Factor<\/strong><\/p><\/td>

Business account supplier (COS)<\/strong><\/p><\/td>

Retail or ad hoc purchasing<\/strong><\/p><\/td><\/tr>

Pricing<\/strong><\/p><\/td>

Contracted fixed rates across all categories applied automatically through the portal<\/p><\/td>

Current catalogue or retail price at time of purchase, subject to change<\/p><\/td><\/tr>

Invoicing<\/strong><\/p><\/td>

Single consolidated monthly invoice covering all orders across all categories<\/p><\/td>

Separate receipt or invoice per transaction, requiring individual reconciliation<\/p><\/td><\/tr>

Account management<\/strong><\/p><\/td>

Named dedicated account manager with school experience; proactive availability monitoring<\/p><\/td>

Generic helpdesk or no account support; issues require the school to follow up<\/p><\/td><\/tr>

Standing orders<\/strong><\/p><\/td>

Automated replenishment of regular consumables before stock runs out<\/p><\/td>

Manual reordering required each time supplies run low<\/p><\/td><\/tr>

Approved product list<\/strong><\/p><\/td>

Pre-configured catalogue of contracted products at agreed prices, by category<\/p><\/td>

Open catalogue requiring individual product search and price comparison each time<\/p><\/td><\/tr>

Spend reporting<\/strong><\/p><\/td>

Consolidated spend data by category accessible through the portal for budget management<\/p><\/td>

No consolidated view; expenditure must be manually tracked from individual receipts<\/p><\/td><\/tr>

Delivery<\/strong><\/p><\/td>

Scheduled delivery to school premises; standing order delivery timed to term start<\/p><\/td>

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How to Choose the Right Stationery and Resources Supplier for Your School<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Use this framework to evaluate supplier options for your school’s stationery and classroom resource needs.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Check your state’s education department procurement framework
<\/strong>Confirm whether a panel arrangement or preferred supplier list applies to stationery and classroom supply categories in your state or territory. Where a panel arrangement applies, check whether the suppliers on it meet your school’s full range requirements.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Map all the categories you need covered
<\/strong>List every product category your school purchases: stationery, art and craft, paper and printing, cleaning, kitchen, safety, and facility items. A supplier who cannot cover your full list means you still need multiple vendor relationships.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Evaluate on total relationship cost, not unit price
<\/strong>Compare the total cost of the supplier relationship including account management overhead, invoicing burden, ordering time, and the cost of teacher self-purchasing when supplies run short. A slightly higher unit price from a business account supplier may be significantly cheaper in total than retail purchasing with its administrative and supply gap costs.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Confirm standing order and portal capability
<\/strong>Verify that the supplier can configure standing orders aligned to your school calendar and provides an online portal with an approved product list at contracted prices. These two features are what prevent the supply gaps that drive teacher self-purchasing.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Ask for a reference from a comparable school
<\/strong>Request at least one reference from a current school customer of a comparable size and location to your school. Ask specifically about delivery reliability, account manager quality, and whether teacher out-of-pocket purchasing has reduced since using the arrangement.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Frequently Asked Questions<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Which companies supply stationery and resources to Australian schools? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/i><\/span>\n\t\t\t<\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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The main business account suppliers serving Australian schools are COS (Complete Office Supplies Pty Ltd), Officeworks, and Winc, all three of which are on the Australian Government’s Whole of Government Stationery and Office Supplies Panel established in December 2024 by the Department of Finance. Specialist education suppliers such as educational resource companies provide deeper range in specific curriculum categories. State and territory education departments also operate their own supply arrangements and panel supplier lists that may apply to government schools in each state.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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Is COS on the Australian Government's stationery and office supplies panel? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/i><\/span>\n\t\t\t<\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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Yes. COS is one of three suppliers on the Australian Government’s Whole of Government Stationery and Office Supplies Panel, which commenced December 2024 and is managed by the Department of Finance. The panel also includes Officeworks Limited and Winc Australia Pty Limited. Participation in this arrangement is mandatory for Non-corporate Commonwealth entities and represents the federal government’s formal assessment of suppliers meeting its requirements for quality, pricing, service, and ethical conduct.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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What is the difference between buying school supplies through a business account versus retail? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/i><\/span>\n\t\t\t<\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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A business account provides contracted pricing, a pre-configured approved product list, consolidated monthly invoicing, standing order capability, and a dedicated account manager. Retail purchasing provides none of these: prices vary by transaction, invoicing is per-purchase, there is no account manager, and there is no automated replenishment. For regular, budgeted school supply categories, a business account arrangement is substantially more efficient and more cost-certain than retail purchasing.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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Do state and territory education departments have preferred suppliers for school stationery? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/i><\/span>\n\t\t\t<\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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Yes. Each state and territory education department operates its own procurement framework for government schools, which may include required or preferred supplier arrangements for stationery and classroom supply categories. Queensland requires schools to use department or state government supply arrangements where available. Western Australia uses Common Use Arrangements administered by the Department of Finance. NSW schools have eProcurement and approved supplier frameworks. Schools should check their state or territory department’s current procurement guidelines before selecting a stationery supplier.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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The AEU’s 2025 State of Our Schools survey found that 86.4% of public school teachers spend an average of $988 per year of their own money on classroom supplies, primarily stationery and classroom equipment. This happens when school supplies run out between deliveries or the procurement process is too slow to respond to in-class needs. A COS school account with standing orders configured to term start dates and replenishment schedules eliminates the supply gaps that prompt teacher self-purchasing. When supplies are in the stockroom before term begins and replenish automatically, teachers do not need to fill the gap themselves.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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What categories does COS supply to Australian schools? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/i><\/span>\n\t\t\t<\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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COS supplies Australian schools with 40,000+ products across stationery and writing materials, art and craft supplies, paper and printing consumables, cleaning and hygiene products, kitchen and staffroom consumables, office supplies and administrative materials, furniture and storage, and safety and first aid items. Every COS school account includes a dedicated account manager with school procurement experience, contracted pricing, standing order capability aligned to the school calendar, consolidated monthly invoicing, and national delivery including regional and rural campuses.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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\n\t\t\t\t\tAustralia's largest family-owned school supplier, on the Australian Government's WoAG Panel.<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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COS supplies Australian schools with 40,000+ products across every classroom and administrative category, with contracted pricing, term-aligned standing orders, national delivery, and a dedicated account manager.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Set up your COS education account today:<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\tGet Started<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

Schools get stationery and classroom resources from 5 types of suppliers. Understanding each one helps schools make better procurement decisions.<\/p>\n","protected":false},"author":13,"featured_media":59052,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3560],"tags":[3592,3591,3593,3597,315,3590],"class_list":["post-59043","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-buyer-guides","tag-education-resources","tag-education-supplies","tag-school-resources","tag-school-supplier","tag-school-supplies","tag-staitionery"],"_links":{"self":[{"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/posts\/59043","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/users\/13"}],"replies":[{"embeddable":true,"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/comments?post=59043"}],"version-history":[{"count":6,"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/posts\/59043\/revisions"}],"predecessor-version":[{"id":59078,"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/posts\/59043\/revisions\/59078"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/media\/59052"}],"wp:attachment":[{"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/media?parent=59043"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/categories?post=59043"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.cos.net.au\/c\/wp-json\/wp\/v2\/tags?post=59043"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}