{"id":596,"date":"2018-02-06T00:00:00","date_gmt":"2018-02-06T00:00:00","guid":{"rendered":"https:\/\/cos.p10.sol1.net\/uncategorized\/how-to-run-a-successful-meeting\/"},"modified":"2023-07-12T06:54:38","modified_gmt":"2023-07-12T06:54:38","slug":"run-successful-meeting","status":"publish","type":"post","link":"https:\/\/www.cos.net.au\/c\/cospedia\/run-successful-meeting","title":{"rendered":"How to Run a Successful Meeting"},"content":{"rendered":"\t\t
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The Importance of Successful Meetings<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Almost everyone<\/span> has experienced the frustration of a meeting that could have been explained via a simple email. Meetings are a powerful tool <\/span>that\u2019s<\/span> widely misunderstood but can be so useful for generating ideas and forging a team spirit. <\/span><\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Given that nobody enjoys their time being wasted, gaining a reputation for running efficient and successful meetings is good for you and your career<\/span>.\u00a0 <\/span><\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Running a successful meeting is more than sending out a notice that your team is to meet at a particular time and place. Successful meetings need structure and order, as without these elements, they can drag on and not <\/span>accomplish<\/span> a thing. The simplest of steps can make all the difference between a good meeting or not.<\/span><\/span>\u00a0<\/span> <\/span><\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Make your Objective Clear<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Too often, people call a meeting to discuss something without really considering what a good outcome would be. A successful meeting serves a useful purpose. This means that in it, you achieve a desired outcome. <\/span>\u00a0<\/span>\u00a0<\/span>\u00a0<\/span><\/p>

  • Do you want a decision? <\/span>\u00a0<\/span><\/li>
  • Do you want to generate ideas? <\/span>\u00a0<\/span><\/li>
  • Are you alerting people to a change in management or a shift in strategy? <\/span>\u00a0<\/span><\/li>
  • Are you seeking input from others on a problem facing the company? <\/span>\u00a0<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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    Any of these is an example of a meeting objective. To help you determine what your meeting objective is, complete this sentence: <\/span>\u00a0<\/span><\/p>

    \u201cAt the close of this meeting, I want the group to\u2026\u201d <\/em>\u00a0<\/span>\u00a0<\/span>\u00a0<\/span><\/p>

    With the objective clearly defined, you can then plan the contents of the meeting and determine who needs to be present.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    Consider Who is Invited <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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    When you\u2019re calling a meeting, take time to consider who really needs to be there. The people in the meeting room make or break your effectiveness and the success of the meeting in general. <\/span>\u00a0<\/span>\u00a0<\/span>\u00a0<\/span><\/p>

    If you\u2019re announcing a change, invite the people who are affected by new adjustments. <\/span>\u00a0<\/span><\/p>

    If you\u2019re trying to solve a problem, invite those who will be good sources of information for a solution. <\/span>\u00a0<\/span>\u00a0<\/span>\u00a0<\/span><\/p>

    When people feel that what is being discussed isn\u2019t relevant to them, or that they lack the skills or expertise to be of assistance, they\u2019ll view their attendance at the meeting as a waste of time.<\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    Open the Meeting with Positivity<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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    Psychological experiments have shown that the way a meeting starts sets the tone for the whole meeting. If you want energy and engagement from your team, you need to embody those qualities while they walk through those meeting doors<\/span>.\u00a0 <\/span><\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    By starting the meeting with complaints, problems and mutual blame \u2013 that\u2019s what you\u2019ll get. But, if you start out with something positive, the rest of the meeting is more likely to be more fun. <\/span>\u00a0<\/span>\u00a0<\/span>\u00a0<\/span><\/p>

    The best way to start a meeting positively is to ask each participant to briefly share something positive. Try some of the following ideas:<\/span>\u00a0<\/span>\u00a0<\/span><\/p>